NOV 01 2022 Blog RFP Response

Shrink Your RFP Response Time & Win More Contracts

Are you tired of answering the same simple questions repeatedly for every RFP you respond to? RFPs represent a considerable workload for you as a supplier, and there’s no guarantee after putting in all that time and effort that you’ll win the business.

Imagine if you only had to answer standard questions and submit the required documentation once. What if you could leverage past surveys and questionnaires that you’ve completed to populate your responses for the next RFP automatically?

Graphite can help.

Answer once and share endlessly

Graphite makes it easy to answer RFPs as they come up. To get started, simply create a free Graphite profile for your company. Then, once you’ve responded to the questions about your business and uploaded the necessary documents, you’ll be able to quickly match the information stored in your profile with the questions for the next RFP waiting in your inbox.

After answering questions about your company, such as your products and services, tax information, and more, just click on the link to the left to share your profile with prospective buyers.

You’ll save hours because you won’t be answering the same questions repeatedly. All necessary information and documentation will be securely stored and ready when needed. Then, with just one click, you can effortlessly share your profile with as many prospects as required. 

Search past questionnaires to auto-populate your next RFP

Make responding to your next RFP easier when you leverage Graphite Responder to extract the information in your Graphite profile. Once you’ve created your profile, Responder allows you to search past questionnaires to fill out the next RFP you’re answering. With this free feature, you can build a library of responses using your previously completed RFPs.

Simply type in the question to search for the response in previous RFPs you’ve completed. Once you’ve matched the question with the answer you’re looking for, simply click to paste it into the new document you’re filling out.

The best part? Graphite Responder is FREE.

Benefits of Graphite Responder:
Faster RFP responses

Jumpstart your RFP process by creating your supplier profile within Graphite that’s visible to qualified buyer organizations. Graphite Responder takes the data stored in your Graphite profile and applies it to an RFP, making your RFP response as easy as a few clicks.

Central storage hub

No more chasing down teammates or combing old documents to find the information you need to answer an RFP. Instead, the Graphite network offers a central, secure storage hub where you can manage your data and upload sensitive documents for a quicker, cleaner RFP process. 

Secure data-sharing

Easily share your company profile with thousands of prospective customers across the Graphite network. Open, two-way API communication makes it easy for your procurement team to quickly and securely share information with companies inside or outside the network.
You can update your information anytime, so an organization looking for your products or services can quickly narrow its search to find you. 

Let us take care of the heavy lifting.

When ready, Graphite Responder can help you speed up your RFP response time without tapping already stretched resources. You’ll quickly reduce the time spent digging through old RFPs to find the correct response. You will be connected with a vast network of buyers looking for what your company offers and have access to a central network to organize, store, and share your data and documents. 

By taking advantage of Responder, you’ll streamline your RFP process and ensure more consistent, accurate responses across the board. In addition, you’ll gain greater transparency into your process and discover what works and what you can do better. As a result, you’ll be able to answer more RFPs and win more contracts, ultimately saving time and repeatedly proving your value to the business.

Ready to make time-devouring RFPs a thing of the past?
#procurement
#RFP Response